How Long We Keep Information
We hold onto records only as long as we need them to care for your child and to follow Minnesota childcare licensing rules. Here is what we keep, and for how long.
Christina's Child Care Center
5510 W Broadway Ave, Crystal, MN 55428
We keep information only as long as we need it to care for your child, run the center, and meet the rules we operate under. The table below shows the main types of records and how long each one is kept.
| Type of Record | How Long We Keep It |
|---|---|
| Enrollment inquiries and tour requests | Kept for 2 years from the date you submit them, then permanently deleted. |
| Active family and child records | Kept for as long as your child is enrolled, plus 1 year after enrollment ends so we can answer follow-up questions and provide references. |
| Attendance and daily reports | Kept for 3 years, in line with Minnesota childcare licensing recordkeeping requirements. |
| Incident and safety records | Kept longer for compliance, at least 3 years and up to 7 years, because licensing and liability rules require safety records to be available for review. |
| Photos and media | Kept while your child is enrolled and removed within 1 year after enrollment ends, or sooner on request. |
| Financial and CACFP records | Kept per program requirements, generally 3 years after the end of the program year for CACFP food-program records, and longer where tax or funding rules require it. |
As a licensed childcare provider, we follow Minnesota childcare licensing requirements for how long records must be kept. Some records, such as incident and safety reports and program financial records, must be held longer than everyday information so they are available if a licensor, auditor, or funding program needs to review them.
When a required retention period ends, we remove those records rather than keeping them indefinitely.
You may ask us to delete your family's information at any time using our data deletion request form, or by contacting us directly.
We will delete what we are permitted to and keep only the records Minnesota licensing requires us to retain. Those remaining records are removed once their required retention period ends.
Questions About Your Records?
We are happy to explain how long we keep any record and how to have your information removed. Reach out by phone or email and we will get back to you promptly.